Attendance Pass – Terms and Conditions

Introduction

Attendance passes will be provided free of charge by the Commonwealth of Australia (the Australian Government). An attendance pass is an invitation by the Australian Government to the person whose name appears on the pass (the pass-holder) to gain access to one of the following two commemorative sites (the 2016 Commemoration(s));

  • 19 July 2016 – The Pheasant Wood Cemetery, Fromelles, to view;
  • 1:00PM - the Pheasant Wood Headstone Rededication Ceremony at Fromelles (Pheasant Wood) Military Cemetery
  • 5:00PM - the Australian National Commemorative Service at VC Corner on large screens, live. 
  •  23 July 2016 – Australian 1st division memorial, Pozières, to view;
  • the Australian National Commemorative Service at Pozières

The purpose of the Commemorative Services is to acknowledge the sacrifice of all Australian men and women who have served in all wars, conflicts and peace operations by commemorating the centenary of the First World War.

Application of terms and conditions

An attendance pass is subject to the allocation rules and the terms and conditions, as well as any instructions displayed at the Commemoration sites. These terms and conditions may be changed from time to time by the changes being posted on the Australian Government’s website in the Australian Government’s absolute discretion. The completion of a pass allocation application online and/or by post (whether in person or thorough an agent) and/or the acceptance of an allocated attendance pass confirms the applicant’s agreement to the following terms and conditions:

Invitation to attend 2016 Commemoration(s) on the Western Front

  1. The attendance pass is an invitation to the pass-holder by the Australian Government to attend the 2016 Commemorations at Fromelles and/or Pozières, France on 19 and 23 July 2016. Although the Australian Government will be responsible for managing the Commemoration in France, ultimate responsibility for, and control of, the Commemoration remains with the Government of France. Further, the Australian Government is not responsible for any other circumstances outside its control. For example, it may become necessary for the Australian Government to issue travel advisory warnings in respect of particular countries, including France. Consequently, the attendance pass does not confer on a pass-holder any right of access or entry to, or attendance at, the Commemoration. 
  2. An attendance pass does not confirm allocated seating or guarantee a full view of the ceremony. 
  3. The pass-holders agree that the provision to them of an attendance pass does not result in or create a contract between any pass-holder and the Australian Government or Ticketek Pty Ltd. 
  4. The Australian Government reserves the right at any time to postpone, change or cancel the 2016 Commemoration(s), if it in its opinion it deems it appropriate to do so. The Australian Government also reserves the right to alter or change any aspect of the 2016 Commemoration(s) without prior notification. 
  5. All attendance pass-holders are responsible for all costs, travel and accommodation and accept all risks whatsoever, in relation to the 2016 Commemoration(s), including risks associated with any cancellation or postponement of, or change to, the Commemoration. 
  6. The Australian Government shall not be liable for any loss, damage, cost or expense (including any damage to personal property) suffered, incurred or to be incurred by reason, or in respect, of the pass-holder’s attendance, or proposed attendance, at the 2016 Commemoration(s). Under no circumstances will the Australian Government be liable for foreseeable or unforeseeable, or for direct or indirect, loss or damage in any form. 
  7. The Australian Government shall not be liable to tour operators for any loss, damage, cost or expense (including any damage to personal property or loss of profits) suffered, incurred or to be incurred by reason, or in respect, of any person’s attendance, or proposed attendance, at the 2016 Commemoration(s). Under no circumstances will the Australian Government be liable for foreseeable or unforeseeable, or for direct or indirect, loss or damage in any form. 
  8. In particular, should the 2016 Commemoration(s) be postponed, changed or cancelled, the Australian Government will not be liable for the payment of any compensation or for loss of money and/or expense incurred or to be incurred by the pass-holder or by any tour operator (including loss of profits). 
  9. A tour operator shall be taken to have accepted these terms and conditions in so far as the terms and conditions apply to any customer of the tour operator.

Cancellation of an attendance pass

  1.  
  1. An attendance pass may be cancelled or revoked at any time by a delegate of the Australian Government without assigning a reason, and without giving the pass-holder any notice of an intention to cancel or revoke the pass, if the delegate suspects that the pass-holder might breach or has breached any of the allocation rules, any of these terms and conditions or has acted or might act in a manner that is inconsistent with the purpose of the Commemoration or with maintaining its dignity, solemnity or safety. 
  2. A delegate of the Australian Government may refuse anyone entry to the 2016 Commemoration(s) in the delegate’s absolute discretion and without prior notice, if the delegate suspects the pass-holder might engage in conduct that is prejudicial to, or inconsistent with, the purpose of the Commemoration or with maintaining its dignity solemnity or safety.
  1. Any person who fails to comply with instructions from a delegate or other person purporting to act on behalf of the Australian Government at the Commemoration may be ejected. In addition, anyone found in the opinion of a delegate to be causing damage to any part of the site of the 2016 Commemoration(s), causing or threatening to cause harm to any other person at the Commemoration or in the near vicinity, or behaving in an illegal, anti-social or aggressive manner, or appearing to be under the influence of drugs or alcohol or otherwise acting in breach of these terms and conditions will be ejected from the venue or the immediate vicinity without any reason being assigned for the ejection. The conduct leading to the ejection may also be reported to the local police. 
  2. If a delegate of the Australian Government suspects that a tour operator might breach or has breached any of the allocation rules, or has made a false or misleading application on behalf of a pass holder, the delegate may cancel or revoke an attendance pass that has been allocated to a pass holder in the tour group or on the basis of an application made by the tour operator. 

Particular things that are not permitted at the 2016 Commemoration(s)

  1. The following articles are not permitted at the Commemoration: large flags, advertising or marketing messages, chairs, knives, fireworks, smoke canisters, air horns, flares, weapons, dangerous or hazardous items, laser devices, glass vessels, cans, poles, and any article that might be used as a weapon or compromise public safety. This is a non-exhaustive list of the types of articles that are not permitted and the Australian Government retains a discretionary right throughout for a delegate to include additional items that are not permitted. 
  2. No alcohol is permitted to be taken into the Commemoration. Glass and cans are not permitted. No substances that are illegal under French or Australian law will be permitted. 
  3. No professional photography equipment (eg zoom lenses, audio visual or cinematographic devices) will be permitted into the 2016 Commemoration(s) without the prior written consent of the Australian Government or one of its delegates. 
  4. Smoking in at commemorative services is prohibited. All signage instructions at the 2016 Commemoration(s) must be observed. 
  5. No animals will be permitted, other than guide dogs for the blind and/or hearing dogs for the deaf and/or assistance dogs for disabled attendees. 
  6. The Australian Government by its delegate reserves the right to search all holders and their personal property and refuse admission to, or eject from, the 2016 Commemoration(s) any person who refuses to be searched by a delegate, the police or any person acting on their behalf. 

​Passes are not transferable and must be kept with the pass-holder

  1. Subject to clauses 20 and 21 below, attendance passes are strictly non-transferable and cannot be sold, traded, assigned, transferred, offered for sale or exchanged in any circumstances. A breach or attempted breach of this condition is a ground for seizure or cancellation of the pass. Any pass obtained by a person in breach of this condition will result in that person being refused entry to, or participation in, the 2016 Commemoration(s). 
  2. If the Secretary of the Department of Veterans’ Affairs (the Secretary), or his or her delegate, is satisfied that an attendance pass-holder is unable to attend the 2016 Commemoration(s) due to death or ill-health, then the Secretary (or delegate) may in his or her absolute discretion permit a relevant accompanying guest to nominate a person to attend the Commemoration with them, subject to that person providing all necessary information and agreeing to these terms and conditions. A new attendance pass, bearing the nominee’s name and passport details, will be issued.
  3. The Secretary (or delegate) may in his or her absolute discretion issue or reallocate an attendance pass at any time (including before the commencement of the application process) where the Secretary (or delegate) is satisfied that it is appropriate to do so.  The Secretary (or delegate) may impose conditions for the issuance or reallocation of passes under this clause in his or her absolute discretion.
  4. Attendance passes cannot be used by anyone other than the person whose name appears on it. All attendance pass-holders will be required to have with them at all times photographic identification in the form of a passport or a current Australian issued driving license. 
  5. Any holder of an attendance pass must have a valid pass in their possession to enter the Commemoration sites and must retain their passes at all times during the Commemoration. 
  6. The Australian Government by its delegate may ask for reasonable proof that the bearer of the attendance pass is the pass-holder and has been provided with the pass in accordance with the allocation rules or any other ticket distribution methods employed by the Australian Government. 
  7. Re admission to the Fromelles 2016 Commemoration(s) will be permitted between commemorative services on the day of 19 July 2016. 
  8. No re admissions to the Pozières 2016 Commemoration(s) will be permitted on the day of 23 July 2016.

Filming of the Commemoration

  1. The 2016 Commemoration(s) will be filmed for live and recorded transmission, including internet streaming. Attendance pass-holders hereby give their express consent to the use of their actual or simulated likeness in connection with the production, exhibition, advertising or exploitation of any film, video and/or audio recording of the Commemoration and/or any element thereof in any/all media throughout the world in perpetuity. 

Acknowledgement and application of terms and conditions, and defined terms

  1. In these terms and conditions, a reference to a delegate of the Australian Government is a reference to the Secretary or any person appointed by the Secretary or his or her delegate for the purposes of the Allocation Rules, these Terms and Conditions or for the 2016 Commemoration(s).
  2. In these terms and conditions, a reference to a discretion or power that may be exercised by the Australian Government is a reference to the power or discretion that may be exercised by the Secretary or any person appointed by the Secretary or his or her delegate for the purposes of the allocation rules, these terms and conditions or for the 2016 Commemoration(s).
  3. The Australian Government has contracted Ticketek Pty Ltd (Ticketek) to provide attendance passes to all persons invited by the Australian Government to attend the 2016 Commemoration(s). The attendance passes will therefore also be subject to Ticketek’s terms and conditions. 
  4. The Privacy Policy is applicable to all attendance pass-holders. 
  5. These terms and conditions are governed by the laws of Australia.
  6. Any reference to the allocation rules and the terms and conditions is a reference to the allocation rules and the terms and conditions as amended from time to time in accordance with the rules or terms and conditions
  7. As pass holders are bound by the allocation rules and terms and conditions as amended from time to time, pass holders are responsible for informing themselves of any amendments to the rules and terms and conditions, which may be viewed on the Australian Government’s website.